Skip to main content
Clockout
Start free
A full tour of Clockout

One workspace for tracking, reviewing, invoicing, and getting paid.

Clockout is built so each step feeds the next one. Timers capture billing context. Reviews catch gaps before the client sees them. Invoices roll out of the same record. Reminders handle the awkward part.

Start freeSee pricing

The shape of a billing week

The features are shaped like the work — not like a pricing matrix.

Every feature below exists because a freelancer told us what breaks on Friday afternoon.

Freelance billing has a rhythm most software ignores. You start work, you stop work, and in between you accumulate half a dozen small decisions about what to bill, who it was for, whether to count that fifteen-minute Slack answer, what the rate should have been. Those decisions don’t look like much in the moment. They add up to a forty-minute invoice rebuild every Friday.

Clockout is organized the way the week actually moves. Monday through Thursday you’re tracking. Friday morning you’re reviewing. Friday afternoon you’re billing. Next week starts with a paid invoice, not a reconstruction. Read what follows in that order — it mirrors how most of our users work.

“If the invoice has to be rebuilt from memory, the timer didn’t do its job.”
Why the features aren't a pricing matrix

Chapter 1 · Tracking

A timer that remembers what the work was for.

The difference between a timer and a billing timer is what travels with the minutes. Clockout captures the client, project, task, rate, and note with every session so the invoice line writes itself.

The live timer lives in the Mac menu bar, the iPhone home screen, and the Android quick-tiles — one tap to start, one tap to stop, one tap to switch clients. Keyboard shortcuts on desktop shave the friction to nothing, which matters more than it should: the session you don’t start is the session that never gets billed.

Every session carries a note. The note you scribble at 11:04 a.m. (“polished nav copy for the launch”) is the same line the client sees on the invoice. Subtasks group adjacent sessions under a named chunk — research, pairing, QA — and collapse them into one clean invoice line at bill time.

When you come back from lunch or a meeting, resume last focus pulls you back into the session you were on. When the phone timer ends and the Mac timer is still running, Clockout merges the two into the same billing trail. Four apps; one record.

Clockout timer view showing resume last focus, client selection, and session notes.

Chapter 2 · Review

Catch missing work while the week is still yours.

The biggest revenue leak for freelancers isn't forgetting to bill — it's reviewing too late to remember what's missing. Clockout's review views are built around the decisions you make on Friday morning, not the charts a CFO would ask for.

Calendar view shows the week as real blocks of real work. You can see the 90-minute call that started late, the gap where lunch sprawled, the three short sessions on the same project that ought to collapse into one invoice line. The pattern of your week is visible, which is what makes the forgotten pieces findable.

Track reports answer the only question clients ever ask: what did I pay for. Per project totals. Stacked weekly bars. Rate-adjusted earnings. You’re not decorating a dashboard — you’re defending the invoice total, and doing it with the same view the client could, in theory, read.

Daily earnings runs in the corner the whole day. A visible billable number you can react to — a reason to pick up the real project instead of drifting — rather than a mystery revealed on billing day.

Clockout weekly track report with per-project totals and stacked session bars.

Chapter 3 · Invoicing

Sessions become invoice lines — not the other way around.

Most invoicing tools ask you to describe the work. Clockout already knows. Sessions, rates, and notes are pre-filled so the draft is 90% done when you open it.

The invoice draft opens with the reviewed week already laid out. Lines, rates, notes. You trim a session that turned out to be an apology for a missed handoff. You add a flat fee the client agreed to on a call. You swap the generic project description for the launch-specific one. Everything else is already right.

Recurring invoices handle your retainer clients — same line items, same schedule, one-click confirm. Estimates live on the same record, and once a client approves one it converts into the invoice you eventually send.

Add Stripe Connect and every invoice carries a pay-now button — cards, Apple Pay, bank transfers. Stripe’s standard fee applies; Clockout takes nothing on top. Prefer to keep your existing payment flow? Don’t add Stripe. The billing trail still lives here.

Once the invoice ships, automated reminders handle the follow-up on a cadence you control. Friendly at first, firmer later. The moment payment arrives, reminders stop. You never send “just checking in” to a client who paid you an hour ago.

How it works

Six small steps. One continuous billing trail.

You don't change how you work. Clockout records it more faithfully and pays you back on billing day.

  1. 01

    Track the actual job, not anonymous hours.

    Start from the client, project, and task so the timer records who it was for and what it was doing. Keyboard shortcut on desktop, widget on mobile.

  2. 02

    Add context while the memory is hot.

    Drop a note on the session. Add a subtask. Tag it with the rate. These take seconds and save an hour on Friday.

  3. 03

    Review the week before you bill.

    Open Calendar view or the Track report. Catch missing sessions, adjust rates, and decide what to write off before the client ever sees a draft.

  4. 04

    Roll sessions into the invoice.

    One click rolls the reviewed sessions into a draft invoice with lines, notes, and rates pre-filled. Edit only what you want to change.

  5. 05

    Send with or without Stripe checkout.

    Send a clean PDF-quality invoice over email. Add Stripe Connect if you want a pay-now button. Reminders handle the follow-up.

  6. 06

    Collect. Close out. Next week.

    Payment status and reminder history stay attached to the invoice. No spreadsheet, no Notion page, no "what's the status of that bill" Slack thread.

Quiet, careful, fast

The craft beneath the features.

The product parts listed above are the obvious ones. These are the ones you only notice after the tool stops being in your way.

You own your data. Export time and invoices as CSV or PDF any time. No “contact sales to export,” no hidden lock-in tier, no proprietary format you’ll have to write a migration script for. If Clockout ever stops being the right fit, the billing trail leaves with you.

The interface is designed, not borrowed. Custom typography, a custom state system, a dark editorial palette that doesn’t look like yet-another-indigo-SaaS-dashboard. Every empty state, error state, and transition was considered. Dense where you want speed; breathable where you need to think.

It’s fast where speed matters. Server-rendered marketing and guide pages. Code-split dashboard. A native Mac app that stays responsive even when you’re deep in a timer. Latency isn’t a brag — it’s a prerequisite for the habit of tracking to stick.

Feature questions

What freelancers ask about Clockout's feature set.

Does Clockout replace a timer like Toggl?

Yes. Clockout's live timer covers everything a standalone timer does — keyboard shortcuts on desktop, one-tap mobile widgets, multi-device sync. The difference is that Clockout captures billing context (client, project, task, rate, notes) with the time, so the sessions roll straight into an invoice instead of living in a silo.

Does it replace Harvest or FreshBooks for invoicing?

Yes for most freelancers and small service teams. Clockout does time tracking, invoicing, recurring templates, automated reminders, Stripe checkout, estimates, and reimbursable expenses. If you need deep accounting features (A/R aging reports, Xero integration, double-entry ledgers), a dedicated accounting suite is still the right tool — Clockout pairs well with it and keeps the billing trail separately.

Can I use Clockout without doing invoicing in it?

Yes. Many users track time in Clockout and export billable totals to Xero, QuickBooks, or a spreadsheet. The session-level detail still makes that export faster than tools where you'd have to retag everything at billing time.

Does Clockout have an API?

A public API is on the roadmap. Today most users keep everything inside the workspace — tracking, invoicing, payments — so the integration surface is small. If you need an API today, contact us and we'll walk through the use case.

Can teams use Clockout?

Yes. Extra teammate seats are $2 per month each. Clients, projects, and rates are shared; individual time and invoice history stay attributed. It's designed for small service teams of 2–10 people, not enterprise rollouts.

Does Clockout run offline?

The Mac app and mobile apps handle brief network dropouts and sync when you're back online — timers don't lose time. Full offline-first mode is something we're actively working on.

Keep exploring

Pages people open after /features.

PricingPricingFree plan, $4/mo Pro, $2/mo per seat. No contracts.
InstallDownload the appsMac, iPhone, Android, and the web. One workspace across them.
ComparisonClockout vs HarvestThe honest feature-for-feature comparison.
ComparisonClockout vs ClockifyGenerous free plan vs. cleaner billing handoff — where each tool fits.
ComparisonClockout vs TogglPure timer vs. timer plus invoicing and payment follow-up.
Free toolFree invoice generatorCreate a professional PDF invoice right now — no signup.
TemplatesInvoice templates21 free templates for every profession and billing model.

Try the workflow

Run one real billing week through Clockout.

The best test is the obvious one: track a real week, review the sessions, and let Clockout build the invoice draft from that record. See how much cleanup disappears.

Create your workspaceCompare to Harvest