ClockoutFree estimate template you can download and customize
An estimate template for quoting project costs before work begins.
Free invoice generator
Fill in your details and download a professional PDF invoice.
Live preview — updates as you edit below
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Invoice
EST-2026-019
Issued
2026-04-23
Due
2026-05-08
Terms
Estimate — valid 30 days
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Website redesign — discovery and wireframes | 1 | $3,000.00 | $3,000.00 |
| Visual design — homepage + 4 interior pages | 5 | $1,200.00 | $6,000.00 |
| Development — responsive build and CMS integration | 1 | $5,500.00 | $5,500.00 |
| QA, launch, and 30-day support | 1 | $1,500.00 | $1,500.00 |
Notes
ESTIMATE — not an invoice. Scope: 5-page responsive website with CMS. Timeline: 6-8 weeks from approval. 50% deposit on approval, 50% on launch.
Edit the fields below — the preview and PDF update in real time.
Edit your invoice
From (your details)
Bill to (client)
Invoice #
Issue date
Due date
Terms
Line items
Description
Qty
Rate ($)
Amount
$3,000.00
$6,000.00
$5,500.00
$1,500.00
Tax %
Notes
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What this template includes
Every field you need for a professional estimate.
Business name and contact information
Client details
Estimate number and date
Validity period
Itemized scope with estimated costs
Total estimated cost
Terms and conditions
Approval signature line
Best for: Freelancers and small businesses who need to quote projects before invoicing
When to use this template
Use this before work begins to set client expectations on scope and cost. A clear estimate reduces scope creep and payment disputes after the work is done.
Estimate tips
Include an expiry date (usually 30 days). Specify what's included and what triggers additional charges. The estimate should convert directly into an invoice once approved — Clockout does this automatically.
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Questions, answered
Frequently asked questions
What should a estimate template include?
A estimate template should include your business name and contact info, client details, invoice number, date and due date, itemized line items with descriptions and rates, total amount, and payment instructions.
Can I customize this template?
Yes. This template is a starting point. Adjust line items, payment terms, branding, and layout to match your practice. Clockout generates invoices from tracked work automatically.
Is this template really free?
Yes, completely free with no signup required. If you want invoices generated automatically from tracked time, Clockout does that starting at $0/month.
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