ClockoutFree proforma invoice template you can download and customize
A proforma invoice template for requesting payment before work begins or goods are delivered.
Free invoice generator
Fill in your details and download a professional PDF invoice.
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Invoice
PROFORMA-AS-2026-003
Issued
2026-04-23
Due
2026-05-08
Terms
50% deposit due before work begins
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Lobby renovation — design concept and renders | 1 | $8,000.00 | $8,000.00 |
| Furniture selection and procurement management | 1 | $3,500.00 | $3,500.00 |
| Project management (estimated 6 weeks) | 1 | $4,500.00 | $4,500.00 |
Notes
PROFORMA INVOICE — not a tax invoice. 50% deposit ($8,000) due before project start. Balance invoiced on completion. Estimate valid for 30 days.
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From (your details)
Bill to (client)
Invoice #
Issue date
Due date
Terms
Line items
Description
Qty
Rate ($)
Amount
$8,000.00
$3,500.00
$4,500.00
Tax %
Notes
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What this template includes
Every field you need for a professional proforma invoice.
Business name, address, and contact information
Client name and billing address
Unique invoice number
Invoice date and payment due date
Itemized line items with description, quantity, rate, and amount
Subtotal, tax (if applicable), and total due
Payment terms and accepted methods
Notes or special instructions
Proforma designation (clearly marked)
Estimated delivery or completion date
Deposit terms
Best for: Service providers who collect deposits or advance payment before delivering work
When to use this template
Use this when you need payment before starting work — common for large projects, international clients, or high-value engagements where a deposit de-risks the relationship.
Proforma invoice tips
Clearly mark it as a proforma invoice (not a tax invoice). Specify what triggers the conversion to a final invoice. Include the deposit percentage and what happens if the project scope changes.
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Questions, answered
Frequently asked questions
What should a proforma invoice template include?
A proforma invoice template should include your business name and contact info, client details, invoice number, date and due date, itemized line items with descriptions and rates, total amount, and payment instructions.
Can I customize this template?
Yes. This template is a starting point. Adjust line items, payment terms, branding, and layout to match your practice. Clockout generates invoices from tracked work automatically.
Is this template really free?
Yes, completely free with no signup required. If you want invoices generated automatically from tracked time, Clockout does that starting at $0/month.
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