ClockoutFree canada gst/hst invoice template you can download and customize
A GST/HST-compliant invoice template for Canadian businesses with CRA-required fields, GST/HST calculation, and provincial considerations.
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From
Northshore Consulting Inc.
GST/HST Reg #: 891234567 RT0001 200 Bay Street, Suite 1400 Toronto, ON M5J 2J1, Canada
Invoice
NSC-2026-028
Issued
2026-05-25
Due
2026-06-09
Terms
Net 30
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Operations consulting — March 2026 | 40 | $225.00 | $9,000.00 |
| Process documentation deliverables (3 SOPs) | 3 | $650.00 | $1,950.00 |
| Stakeholder workshops — 2 sessions | 2 | $1,500.00 | $3,000.00 |
Notes
HST @ 13% applied (Ontario rate). All amounts in CAD. Payment via EFT or cheque. GST/HST registration: 891234567 RT0001.
Edit the fields below — the preview and PDF update in real time.
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From (your details)
Bill to (client)
Invoice #
Issue date
Due date
Terms
Line items
Description
Qty
Rate ($)
Amount
$9,000.00
$1,950.00
$3,000.00
Tax %
Notes
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What this template includes
Every field you need for a professional canada gst hst invoice.
Business name, address, and contact information
Client name and billing address
Unique invoice number
Invoice date and payment due date
Itemized line items with description, quantity, rate, and amount
Subtotal, tax (if applicable), and total due
Payment terms and accepted methods
Notes or special instructions
GST/HST registration number (mandatory for registrants)
Province-specific tax rate (HST, GST + PST, or QST)
Total tax charged
Best for: Canadian businesses and freelancers registered for GST/HST
When to use this template
Use this template if you're a Canadian business or freelancer registered for GST/HST. CRA requires specific fields on tax invoices: your business name, GST/HST registration number, invoice date, customer name, description of goods/services, total amount, applicable GST/HST rate, and the total tax charged. Tax rates vary by province — this template handles HST provinces (Ontario 13%, Nova Scotia 14%, other Atlantic provinces 15%) and GST + PST provinces separately.
Canadian tax invoicing tips
GST/HST registration is mandatory if your taxable revenue exceeds CAD $30,000 in a single calendar quarter or four consecutive quarters. Below that threshold, you're a 'small supplier' and don't charge GST/HST (but also can't claim input tax credits). Quebec uses QST in addition to GST. Provincial tax rates change occasionally — verify the current rate for your province at canada.ca before sending invoices. As of April 1, 2025, Nova Scotia's HST decreased from 15% to 14%. For B2B sales, the customer's province (where they're located, not where you are) determines the applicable rate under place-of-supply rules.
By province
Tax regimes differ enough by province that an invoice valid in Ontario will be wrong in Quebec. Province-specific templates: Ontario HST invoice template (13% HST), Quebec GST + QST invoice template (5% GST + 9.975% QST, with separate registration numbers), British Columbia GST + PST invoice template (5% GST + 7% PST), Alberta GST invoice template (5% GST only, no provincial sales tax). HST provinces: Ontario 13%, Nova Scotia 14% (since April 1, 2025), New Brunswick / Newfoundland and Labrador / Prince Edward Island 15%. Manitoba (5% GST + 7% RST) and Saskatchewan (5% GST + 6% PST) use GST + provincial-tax structures similar to BC at different rates. Territories (NWT, Nunavut, Yukon) use 5% GST only, same as Alberta.
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Questions, answered
Frequently asked questions
Do I have to register for GST/HST as a freelancer?
Mandatory registration kicks in when your taxable revenue exceeds CAD $30,000 in any single calendar quarter or in four consecutive quarters. Below that threshold, you're a 'small supplier' and don't charge GST/HST. Voluntary registration below the threshold is allowed and lets you claim input tax credits on business expenses — usually worth it for freelancers with significant business expenses.
What rate do I charge for clients in different provinces?
GST/HST follows the 'place of supply' rules — generally, the rate of the customer's province applies. For services to a client in Ontario: 13% HST. To a client in Alberta: 5% GST only. To a client in Quebec: 5% GST + 9.975% QST. Most invoicing software calculates this automatically based on the customer's address. For exports outside Canada, GST/HST is generally zero-rated.
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