ClockoutFree day rate invoice template you can download and customize
An invoice template for billing by the day — common for consultants, contractors, and creative professionals.
Free invoice generator
Fill in your details and download a professional PDF invoice.
Live preview — updates as you edit below
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Invoice
DC-2026-014
Issued
2026-04-23
Due
2026-05-08
Terms
Net 15
| Description | Qty | Rate | Amount |
|---|---|---|---|
| On-site strategy workshop — Apr 7 (full day) | 1 | $2,200.00 | $2,200.00 |
| On-site strategy workshop — Apr 8 (full day) | 1 | $2,200.00 | $2,200.00 |
| Follow-up analysis and recommendations — Apr 10 (half day) | 0.5 | $2,200.00 | $1,100.00 |
Notes
Full day = 8 hours. Half day = 4 hours. Travel expenses billed separately if applicable.
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From (your details)
Bill to (client)
Invoice #
Issue date
Due date
Terms
Line items
Description
Qty
Rate ($)
Amount
$2,200.00
$2,200.00
$1,100.00
Tax %
Notes
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What this template includes
Every field you need for a professional day rate invoice.
Business name, address, and contact information
Client name and billing address
Unique invoice number
Invoice date and payment due date
Itemized line items with description, quantity, rate, and amount
Subtotal, tax (if applicable), and total due
Payment terms and accepted methods
Notes or special instructions
Daily rate
Dates worked
Half-day and full-day notation
Best for: Consultants, contractors, and creatives who bill by the day
When to use this template
Use this when you bill by the day rather than by the hour. Common for senior consultants, workshop facilitators, and on-site contractors.
Day rate tips
Clarify what constitutes a full day (usually 8 hours) and how half-days are billed. List each date worked as a separate line item for transparency.
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Questions, answered
Frequently asked questions
What should a day rate invoice template include?
A day rate invoice template should include your business name and contact info, client details, invoice number, date and due date, itemized line items with descriptions and rates, total amount, and payment instructions.
Can I customize this template?
Yes. This template is a starting point. Adjust line items, payment terms, branding, and layout to match your practice. Clockout generates invoices from tracked work automatically.
Is this template really free?
Yes, completely free with no signup required. If you want invoices generated automatically from tracked time, Clockout does that starting at $0/month.
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