ClockoutFree project invoice template you can download and customize
An invoice template for fixed-price or milestone-based project billing.
Free invoice generator
Fill in your details and download a professional PDF invoice.
Live preview — updates as you edit below
Loading PDF engine...
Invoice
EWS-2026-005-M2
Issued
2026-04-23
Due
2026-05-08
Terms
Net 15
| Description | Qty | Rate | Amount |
|---|---|---|---|
| E-commerce website — Milestone 2: Product pages and cart | 1 | $4,500.00 | $4,500.00 |
| Custom product filter and search integration | 1 | $1,200.00 | $1,200.00 |
Notes
Milestone 1 ($3,500) paid Feb 15. Milestone 2 ($5,700) due now. Milestone 3 ($3,800) due on launch. Total project: $13,000.
Edit the fields below — the preview and PDF update in real time.
Edit your invoice
From (your details)
Bill to (client)
Invoice #
Issue date
Due date
Terms
Line items
Description
Qty
Rate ($)
Amount
$4,500.00
$1,200.00
Tax %
Notes
Loading PDF engine...
What this template includes
Every field you need for a professional project invoice.
Business name, address, and contact information
Client name and billing address
Unique invoice number
Invoice date and payment due date
Itemized line items with description, quantity, rate, and amount
Subtotal, tax (if applicable), and total due
Payment terms and accepted methods
Notes or special instructions
Project name and scope reference
Milestone or phase
Deposit paid and balance due
Best for: Service providers billing per project milestone or fixed scope
When to use this template
Use this for fixed-price projects billed at milestones — design projects, website builds, content packages, or any scoped engagement with defined deliverables.
Project billing tips
Reference the specific milestone or deliverable. Note deposits already paid and the remaining balance. For multi-phase projects, include the phase number so clients can track progress.
Related templates
More invoice templates for different billing models
Related tools
More free invoicing tools
Free invoice generator
Create any invoice from scratch and download as PDF — no signup required.
Hourly rate calculator
Find the hourly rate that covers your income goal and expenses.
Late fee calculator
Estimate the cost of overdue invoices and how reminders recover revenue.
Payment terms guide
Net 15 vs Net 30 and other payment terms explained.
Questions, answered
Frequently asked questions
What should a project invoice template include?
A project invoice template should include your business name and contact info, client details, invoice number, date and due date, itemized line items with descriptions and rates, total amount, and payment instructions.
Can I customize this template?
Yes. This template is a starting point. Adjust line items, payment terms, branding, and layout to match your practice. Clockout generates invoices from tracked work automatically.
Is this template really free?
Yes, completely free with no signup required. If you want invoices generated automatically from tracked time, Clockout does that starting at $0/month.
Stop filling in templates
Generate invoices from tracked work instead.
Clockout creates invoices from your tracked sessions — client, project, rate, and notes already filled in. Free plan available.