ClockoutFree voice over invoice template you can download and customize
An invoice template for voice over artists billing for commercial, e-learning, narration, and character voice work.
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From
Your Name
Invoice
INV-001
Bill to
Client Name
Issued
2026-04-30
Due
2026-05-15
Terms
Net 15
| Description | Qty | Rate | Amount |
|---|---|---|---|
| — | 1 | — | $0.00 |
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From (your details)
Bill to (client)
Invoice #
Issue date
Due date
Terms
Line items
Description
Qty
Rate ($)
Amount
$0.00
Tax %
Notes
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What this template includes
Every field you need for a professional voice over invoice.
Business name, address, and contact information
Client name and billing address
Unique invoice number
Invoice date and payment due date
Itemized line items with description, quantity, rate, and amount
Subtotal, tax (if applicable), and total due
Payment terms and accepted methods
Notes or special instructions
Project type and length
Usage rights and license terms
Recording and edit deliverables
Best for: Voice over artists billing for commercial spots, e-learning narration, audiobooks, character work, and corporate narration
When to use this voice over invoice template
Use this template for any voice over engagement — commercial radio and TV spots, e-learning and corporate narration, audiobooks, animated character work, video game voice acting, podcast intros and ads, IVR and on-hold messaging, or explainer video narration. The template handles per-project billing with explicit usage rights, per-finished-minute pricing (audiobook standard), per-word pricing for some narration work, and the buyout vs. session-fee distinction that separates union and non-union VO billing. Pre-filled line items show a typical commercial project with session fee, usage rights, and deliverables broken out.
How voice over artists typically charge
Voice over rates vary dramatically by project type and usage. Commercial work: $250–$2,500+ per spot for non-union work depending on usage scope (web only, regional broadcast, national broadcast); union (SAG-AFTRA) rates start at $400+ session fee plus residuals. E-learning and corporate narration: $300–$2,000 for typical 5–15 minute pieces; some projects bill at $250–$500 per finished minute. Audiobooks: $200–$400 per finished hour for non-union narrators, $300–$600+ per finished hour for established and SAG-AFTRA narrators. Animation and games: $100–$1,000+ per character per session. Podcast and explainer work: $100–$1,000+ per project depending on length and brand size. The biggest earning lever in VO is usage scope clarity — a $500 session fee for one regional ad is the same studio time as a $5,000 session for a national TV campaign with 1-year usage; price by usage scope, not just session length.
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Questions, answered
Frequently asked questions
How do I price usage rights on commercial work?
Usage rights drive the majority of commercial VO pricing. Standard categories: web only, 1-year (lowest fee), web + cable regional, 1-year (1.5–2x), national broadcast TV, 1-year (3–10x), national broadcast + digital, perpetual (5–15x). State usage explicitly on every invoice: 'Usage: National broadcast TV + digital, 13-week run, US and Canada. Renewal at 75% of session fee.' Without explicit usage terms, clients will assume unlimited reuse, and you'll lose the residual revenue stream that makes commercial VO sustainable. Union (SAG-AFTRA) work has codified usage tables; non-union work negotiates each project — but always negotiate usage terms in writing before recording.
Should I charge per finished minute or per project for audiobooks?
Per finished hour (PFH) is the audiobook industry standard. Typical rates: $200–$300 PFH for newer narrators, $300–$500 PFH for established narrators, $500+ PFH for top-tier and SAG-AFTRA narrators. A typical novel runs 8–12 finished hours, so a $300 PFH rate yields $2,400–$3,600 per book. Studio costs and editing are separately negotiated — narrators with home studios charge full PFH rates; narrators recording in producer studios may share residuals or charge a lower PFH rate. Always state the finished hour rate, the estimated finished length, and a deposit structure (typically 50% on signing, 50% on delivery).
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